Yearbook Teams

Following our guidelines can help make putting your yearbook together an enjoyable experience. Organising a Yearbook Committe and dividing this into sub-teams will help you to be much more organised and assist you in submitting your content on time, this in turn helps us to meet your agreed Yearbook delivery deadline. Please feel free to use the following notes as a guide to organising your Yearbook teams.

 

First of all a YEARBOOK COMMITTEE is formed. Usually this is a small group of students, say, one or two from each Tutor Group, but it can be any size, it depends on how you would prefer to be organised.

 

We then recommend organising the Yearbook Committee into the following teams: The PHOTOS & GRAPHICS team, the WORD PROCESSING team, the FINANCE team and finally the EDITORIAL team.

 

PRODUCE A QUESTIONNAIRE.

It is useful for the YEARBOOK COMMITTEE to produce a questionnaire, especially if it is your first yearbook. Keep it simple, with some basic questions about what your Year Group might want to see in the yearbook, i.e: individual photos, class photos, school trips, collages, staff comments, awards pages, signatures, messages, events, poems, cartoons, sports etc. To get you started we have provided a sample questionnaire on the supplied USB memory stick.

 

PROMOTE THE YEARBOOK - GENERATE INTEREST.

We supply an A2 poster for you to promote your yearbook, if you need any more just give us a call, or you could design your own, but make sure that everyone in the year knows about it, and continues to know about it. Also you can use your assemblies to promote your yearbook.

THE PHOTOS & GRAPHICS TEAM

This team is responsible for collecting the photos that are to be put in the book. They will also create any collages from the photos you have collected. They are also responsible for collecting any other artwork that has been produced by the students such as pages of your favourite things, cartoons, paintings, and drawings. Also, cover art work, backgrounds, borders and the list of student names for their portrait photos need to be made. Then, the collected material is passed onto the EDITORIAL TEAM

 

THE WORD PROCESSING TEAM

This team is responsible for collecting and typing the text that is to go in the yearbook. The text may include teacher comments, student comments, poems, tributes, quotes, funny experiences, awards, future ambitions etc. The text will need to be typed up in Microsoft Wordpad (rich text format) and saved on the supplied USB Memory Stick then passed on to the EDITORIAL TEAM. You will find the fonts you can use in our Production Guide and on our USB memory stick.

 

THE FINANCE TEAM

The most important job of the Finance Team is in fund raising & sponsorship. They also have the responsibility of promoting the yearbook to fellow students, taking orders and collecting the payments. Also, they are responsible for stage and final payments and dealing with receipts.

 

THE EDITORIAL TEAM

This team is responsible for organising the content after receiving all the material from the other teams. The Editorial Team decides what goes where, the layout and design of each page, completing the grid sheets and making sure that everybody else has submitted their material on time. As they  will have to sort all the content submitted to them, they will need good organisational skills.